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For Psychology Clinics

Real privacy, simple management.

Each therapist sees only their own clients, and changes are logged.

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Permissions per practitioner and discreet communication.

Built for clinical confidentiality.

If your clients' privacy is non-negotiable, you're in the right place.

It's for you if…

  • You need data isolation per therapist
  • You have trainees/teams and want fine-grained permissions
  • You want a log of changes to records
  • You need GDPR and consent properly handled
  • You want neutral reminders (no sensitive details exposed)

Maybe not for you if…

  • You're the only therapist and share no data with anyone
  • You don't store clinical notes or session history

What cannot go wrong in psychology.

Shared notes with no control

Private notes per therapist

Everyone sees everything

Role-based permissions

GDPR uncertainty

Clear consents and policies

Messages revealing too much

Neutral, secure communication

Every step respects confidentiality

Every step designed to protect your client and your team.

1

Confidential intake

Booking + consent + minimum data.

2

Therapist calendar

Availability, rules and services per staff.

3

Session notes

Private, secure, organized per therapist.

4

From payment to invoice

Discrete and AT-compliant.

Security where it matters. Simplicity everywhere else.

Advanced permissions

By role and by scope of access

Therapist isolation

Clients and notes separated per staff

Change log

Who changed what, and when

Digital consents

GDPR and integrated consent forms

Discrete communication

Neutral reminders + client portal

Billing & payments

Tied to sessions, discrete, AT-compliant

Real situations, solved with simple rules

Therapist A cannot see Therapist B's clients

Antes

Risk and internal discomfort.

Appointmint

Per-therapist permissions + data isolation.

Depois

Team works safely and with confidence.

Trainee with limited access

Antes

Either sees everything, or can't help at all.

Appointmint

"Trainee" role with specific permissions.

Depois

Helps without exposing sensitive data.

Reminders that don't reveal information

Antes

Messages with too many details.

Appointmint

Neutral, controlled templates.

Depois

Confirmations without risk.

Quick questions

How do you ensure each therapist only sees their own clients?+

Through data isolation: each therapist has their own scope. No cross-access without explicit admin permission.

Can I create profiles (reception, finance, therapist, trainee)?+

Yes. Profiles with granular permissions per module: calendar, notes, billing, reports.

Is there a log of changes to records?+

Yes. Changes to records are logged with the user and the date, and can be exported.

Can reminders be neutral with no sensitive details?+

Yes. The templates are configurable: "You have a session tomorrow at 10am", with no therapist name, speciality or other details.

How do you handle GDPR and consents?+

Integrated digital consents, configurable policies and data export for the data subject on request.

Is invoicing AT-compliant?+

Invoices are issued through Cegid Vendus, software certified by the Portuguese tax authority under no. 2230/AT, with no details of the session.

Is there a client portal?+

Yes. A secure portal for bookings, consent forms and history, with its own login.

Can you migrate data from my current system?+

Yes. We handle the migration with extra care around sensitive data, and we document the process.

We would like to map your permissions in 15 minutes.

We will show you an example with your team: roles, rules and data isolation.

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Book a demo

No card, and you cancel whenever you want.